Job Description

Location: Wever, IA.

Reports To: Accounts Receivable Manager.

Employment Type: Full-Time, Non-Exempt.

Schedule: 7:00 AM - 3:30 PM.

Position Summary:

Ziegler Industries, LLC is seeking an Administrative Billing Coordinator to provide administrative, timekeeping, and billing support for field and office teams. This role ensures accurate labor and equipment tracking, compliance with company and client requirements, and timely invoicing for assigned job sites.

Key Responsibilities:

• Support Project Manager and field staff with administrative tasks.
• Record, reconcile, and track daily labor, materials, and equipment usage.
• Manage timekeeping systems, attendance, PTO, PPE, and office supplies.
• Prepare and process accurate invoices and billing statements; ensure compliance with contracts and client guidelines.
• Coordinate with clients, subcontractors, and internal teams to resolve billing inquiries.
• Maintain accurate job records and assist with onboarding new employees.

Qualifications:

• Experience in office administration, timekeeping, and construction billing required.
• Knowledge of construction contracts, labor operations, T&M billing, and AIA invoicing (AIA G702/G703).
• Proficient in Microsoft Office; familiarity with Procore, Sage 100, or NetSuite preferred.
• Strong communication, organization, and multitasking skills.
• Bilingual (Spanish/English) a plus.

Physical Requirements:

• Sedentary office work with occasional lifting up to 20 lbs.
• Clear vision and hearing for effective communication.

Benefits:

• Health, dental, vision, life, and disability insurance.
• 401(k) with match.
• Paid holidays and PTO.
• Professional development opportunities.

Why Join Us?

At Ziegler Industries, LLC, we value teamwork, safety, and excellence. If you’re motivated, organized, and enjoy supporting both field and office operations, this is the perfect role for you. Join our team and help us build something great!

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